in association with
UK Energy Research Centre
St John's College Oxford, England
22-23 September 2010
Main Sponsors
USEFUL INFORMATION
1. PRE -CONFERENCE CONTACT INFORMATION
Plenary Speakers: Debbie Heywood BIEE 01296 747916
Parallel Session Speakers & Poster Speakers: Gabi Tait UKERC 01865 285169
Registrations: Debbie Heywood/Dianne Brackley 01296 747916/07759 384900
General Enquiries: Debbie Heywood BIEE 01296 747916
2. GETTING TO OXFORD
From London to Oxford
There are regular trains from London Paddington to Oxford and the journey takes approximately 60 minutes.
An Off- Peak Open Return Ticket costs £22.30. If you know your journey times, advance tickets can offer substantial savings. For train times, fares and to book tickets visit www.nationalrail.co.uk .
Frequent coach services from London Victoria Station to Oxford Gloucester Green Station are operated by Oxford Tube Buses www.oxfordtube.com, and a Period Return ticket costs £20.00. Journey time varies depending on the time of travel but is usually between 1.75 – 2.25 hours.
There are airline coach services to Oxford from Heathrow and Gatwick airports. The journey time is between 1.5 – 2.5 hours. Period return tickets from Heathrow cost £25.00 and from Gatwick cost £35.00. Please see www.oxfordbus.co.uk for further details.
From Manchester to Oxford
Trains from Manchester Victoria to Oxford take between 3.25 and 3.75 hours, with Off-Peak Open Return Tickets from £57.70. Advance tickets can offer savings, please visit www.nationalrail.co.uk for details.
National Express has a coach service between Manchester and Oxford with journey times between 5 & 6 hours dependent on time of travel. A Standard Return Ticket costs £41.70. See www.nationalexpress.com for details.
From Edinburgh to Oxford
Trains from Edinburgh to Oxford take between 6 and 8 hours with Return Tickets from £110.00. Advance tickets can offer savings, please visit www.nationalrail.co.uk for details.
National Express has a coach service between Edinburgh and Oxford with journey times between 10 & 12 hours dependent on time of travel. A Standard Return Ticket costs £79.10. See www.nationalexpress.com for details.
For details of flights from Edinburgh to London please see www.baa.com.
3. GETTING AROUND OXFORD/TO AND FROM HOTELS
Distances to St John’s College.
From Railway Station: 10 minute walk or frequent bus service to St Giles.
From Gloucester Green Bus Station: 10 minute walk or frequent bus service to St Giles.
From Macdonald Randolph: 3 minute walk.
From Cotswold Lodge: 10 minute walk or frequent bus service to St Giles from outside hotel.
From Mercure Eastgate: 10 minute or frequent bus service to St Giles from outside hotel.
From Linton Lodge: 15 minute walk or frequent bus service to St Giles 5 minutes walk from hotel.
Oxford has its very own green mode of transport! Cycle rickshaws are available to transfer you in and around Oxford. We would advise you to book a second rickshaw for any luggage and make sure you book in advance to guarantee your rickshaw. Full details at www.oxoncarts.com or telephone 00 44 7747024600. Please mention this event if you decide to book.
Local Taxi firm 01865 242424. For more information on local buses please see www.oxfordbus.co.uk .
4. CONFERENCE VENUE
St John’s College, St Giles, Oxford, OX1 3JP. Tel 01865 277300. http://www.sjc.ox.ac.uk/
On arrival please report to the Main Porters Lodge, on St Giles where you will be directed to the Conference Registration Desk and refreshments in the Garden Quad Foyer.
If you are staying at the college, you can register with the Porters Lodge and collect your room key from 09:00.
Maps and directions to the college:
http://www.sjc.ox.ac.uk/393/Visiting-St-John's.html
http://www.sjc.ox.ac.uk/1824/1.CollPlanLine_02.jpg.download
http://www.ox.ac.uk/visitors_friends/maps_and_directions/directions.html
Map of St John's College
5. CONFERENCE REGISTRATION
On Day 1, Wednesday 22nd September, the Registration Desk will open for registration at 09:45 in the Garden Quad.
Refreshments will be available on arrival. The conference will start at 10:30 and end at 17:00. The Research Roadshow will be held from 17:00 until 18:00. Pre-Dinner Drinks will be served at 18:00 in the Garden Quad, with Dinner at 19:00.
On Day 2, Thursday 23rd September, the conference will begin at 09:00 and end at 16:30.
6. EMAIL AND INTERNET ACCESS
Access to the internet is available via a shared wireless broadband link available from the Graves room, next to the Prestwich and Larkin rooms. St John’s has kindly offered this as a free service and there will be printouts in the room showing the SSID (the network name) and the WPA password which you will need to connect to the WiFi service.
In addition to this the Garden Quad and 15 St Giles computer rooms are available for delegates free of charge. Their locations are at the Parks Road end of college in the RE building and in the basement of 15 St Giles next to St Giles road respectively. The porters or college staff can give further information and directions if needed. The details of how to login to the computers is shown on the wall of each computer room. Delegates can then just start Internet Explorer or Firefox and browse as required. Please note a login page will appear when you start Internet Explorer/Firefox but that is just for the students just type in into the address bar or Google box to access what you need.
Please be aware, as this is a free service, individual support is not available but the WiFi base station will be monitored during the working day.
7. STUDENT TRAVEL EXPENSES
BIEE student members are entitled to claim assistance with their travel expenses within the UK . Assistance is capped at £50.00 . If you are a BIEE student member, a student travel expenses form will be included with your receipt. Please complete this and hand it in to Dianne Brackley at the registration desk during refreshment breaks before you leave. Please bring the receipt for your tickets and your student card with you. It is unlikely that we will be able to provide reimbursement at the conference. We will endeavour to do this as soon as possible after the conference. Reimbursment will be by UK cheque.
8. CANCELLATION POLICY
Delegate
If you have to cancel your registration, notification of cancellation should be made in writing by letter, fax or email to the BIEE admin office. Requests for refunds will be accepted according to the postmark date or the date received by fax or e-mail.
More than 14 days prior to the meeting: Full refund less 10% admin charge
than 14 working days prior to the meeting: 50% Refund
Less than 3 working days prior to the meeting: No Refund
BIEE
If we have to cancel the conference for any reason, we will endeavour to notify you as soon as possible either by email or phone. Should this occur a full refund would be given.
9. MORE ABOUT OXFORD
By foot
Discovering Oxford on foot is a great to explore famous site and hidden treasures in tucked-away lanes and passages. Oxford has Official Guided Walking Tours. There is a Tourist Information Centre on Broad Street which is right in the centre of town. From here you can pretty much navigate your way to many of the surrounding colleges. You are allowed to go inside the colleges and walk round but you will have to check with the Porter on the way in. Some Porters are quite friendly and will let you walk round even if it is outside the visitor times.
By Bus
This is another great way of exploring Oxford and the main stop is located opposite the Tourist Information Centre outside on Broad Street. If you have a spare hour or two, I would recommend this particularly on a nice day since you sit on the upper deck which has an open roof. The bus departs every 20/30 minutes. There is need to book, just pay the driver as you get on. Your ticket is valid all day and you can get on and off at any of the 19 stops on the tour.
On the tour you will see Magdalen College, The site of William Morris's first workshop, University Science Area, the City Walls, Sheldonian Theatre, Ashmolean Museum, Martyr's Memorial, Christ Church College, River Cherwell, Carfax Tower, Alice's Shop, Radcliffe Infirmary, Bodleian Library, The High, Broad Street and the University Parks. The tour also stops at various points for visits to University Colleges, Museums, Shops, Restaurants and The Botanic Garden.
10. MEDICAL INFORMATION
If you are in need of urgent medical treatment, please attend the A & E department of the John Radcliffe Hospital, Headley Way, Headington, Oxford, OX3 9DU 01865 741166. In an emergency please call 999.